Get started with Copilot in Word to create, summarize, rewrite text with AI on Windows 11

COMBOFRE February 20, 2024

Copilot is now accessible in Microsoft Phrase, and on this information, I’ll educate you how you can use it you probably have the Copilot Professional subscription in addition to a Microsoft 365 Private or Household subscription.

The power to entry Copilot in Phrase means having a complicated digital assistant that may aid you generate, rewrite, and summarize content material effortlessly, making it a useful device when you’re an expert, pupil, or informal consumer. One of the best half is that the chatbot AI is out there inside the software, that means you don’t have to modify instruments to craft a enterprise proposal, write an educational paper, edit a doc, or brainstorm inventive concepts.

You should utilize Copilot in Phrase (internet), Home windows, macOS, and iPadOS. If you have already got a Professional subscription, you should use these directions to allow Copilot in Phrase.

On this information, I’ll define the steps to get began utilizing Copilot on the desktop model of Phrase on Home windows 11. (Copilot can also be accessible in Outlook.)

The right way to use Copilot on Microsoft Phrase

If you happen to use the apps from Microsoft 365 (Workplace), you possibly can entry the Copilot AI characteristic that can assist you brainstorm concepts and enhance your writing.

The assistant provides the power to draft, rewrite, and summarise paperwork and reply nearly any query by the chat interface.

Generate textual content with Copilot

Copilot in Phrase can generate drafts of content material primarily based on a particular subject, relying in your immediate. The assistant can all the time make errors, so modifying the immediate and including extra particulars and context is important for one of the best end result.

To make use of Copilot to generate drafts of contents in Phrase, use these steps:

Open Phrase.

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Create a brand new clean doc.
Within the “Draft with Copilot” floating field, compose the immediate describing what you need the AI to generate. For instance, “Write a challenge proposal (subject)” or “Add a paragraph (subject).”
Click on the Generate button.
If the immediate doesn’t seem routinely, click on the “Copilot” button (Alt + I) on the web page.
You possibly can create a immediate on a doc with content material or click on the “Encourage me” button to generate new content material.
(Non-compulsory) Give the AI extra directions within the immediate field. For instance, “Make it informal” to alter the tone.
Click on the Maintain it button so as to add the content material.
Click on the Regenerate button to rewrite the generated textual content.
Click on the back-and-forth buttons to navigate between the completely different revisions when you use the “Regenerate” choice.
Click on the “Discard it” button to discard the textual content and exit the Copilot interface.
(Non-compulsory) Click on the “Cease producing” button to terminate the question forcibly.

When you full the steps, Copilot will generate the content material, which it’s a must to be sure that is correct and modify as wanted to suit your writing type and tone.

If the assistant doesn’t get the content material completely, it’s really helpful to edit the immediate and supply extra context to enhance the response.

You too can open Copilot from the “House” tab, however this selection will open the facet panel as a substitute of the floating field.

Rewrite textual content with Copilot

Copilot may aid you enhance present content material by rewriting the textual content, adjusting the tone, altering the type, or including extra textual content. The assistant can convert textual content right into a desk to enhance the visualization of the content material.

Rewrite textual content

To rewrite present content material from a Phrase doc with Copilot, use these steps:

Open Phrase.
Open an present doc. (Or create a brand new doc and create some content material.)
Choose the textual content to rewrite.
Click on the Copilot button on the web page and select the “Rewrite with Copilot” choice.

Fast tip: When choosing some textual content, the context menu in Phrase must also seem with the “Rewrite with Copilot” choice.
Click on the back-and-forth buttons to navigate between the completely different draft recommendations.
Click on the Substitute button to insert the brand new textual content.
(Non-compulsory) Click on the “Insert beneath” button to maintain the unique and newly generated content material.
(Non-compulsory) Click on the Regenerate button to rewrite the generated textual content yet another time.
Click on the “Modify tone” button to alter the tone type of the rewrite.

When you full the steps, Copilot will rewrite the content material of your doc.

Convert to textual content to desk

To transform textual content right into a desk with Copilot, use these steps:

Open Phrase.
Open an present doc. (Or create a brand new doc and create some content material.)
Choose the textual content to rewrite.
Click on the Copilot button on the web page and select the “Visualize as a Desk” choice.
(Non-compulsory) Give the AI extra directions within the immediate field. For instance, “Add one other column” to alter the tone.
Click on the “Maintain it” button so as to add the pill to the doc.
Click on the Regenerate button to rewrite the desk and its content material.
Click on the back-and-forth buttons to navigate between the completely different revisions.
Click on the “Discard it” button to discard the desk and exit the Copilot interface.

After you full the steps, the desk might be added to the Phrase doc.

Chat with Copilot in Phrase

Just like chatting with Copilot on Home windows 11, Phrase additionally features a facet panel to work together with the chatbot AI. The functionalities accessible are nearly the identical because the floating interface.

To speak with the Copilot in Phrase, use these steps:

Open Phrase.
Open an present or create a brand new doc.
Click on the Copilot button from the “House” tab to open the facet panel.
Compose your immediate on the backside of the panel. For instance, “Summarize this doc,” “Query: (query),” “Change (motion),” and “Write bout (subject).” Or you possibly can ask the AI for extra assist with questions like “How can I edit this doc to make it extra skilled?”
Click on the Submit button.
(Non-compulsory) Click on the microphone button to submit a voice immediate to Copilot.

When you full the steps, the assistant will course of and reply to your queries.

Create a abstract with Copilot

Copilot in Phrase may summarize any content material or doc with a easy immediate.

To summarize a doc in Phrase, use these steps:

Open Phrase.
Open an present or create a brand new doc.
Click on the Copilot button from the “House” tab to open the facet panel.
Compose your immediate on the backside of the panel. For instance, “Summarize this doc.”
(Non-compulsory) Click on the References choice on the backside of the abstract to know the supply of the data.
Assessment the abstract and ensure every little thing is right.
(Non-compulsory) Proceed conversing with Copilot with extra context to enhance the abstract.

After you full the steps, Copilot will present a abstract of the content material.

Compose prompts with Copilot in Phrase

Though you should use pure language to work together with Copilot, selecting the proper phrases to compose a immediate that can produce probably the most correct reply can typically be difficult. Because of this, Phrase comes with a characteristic that lets you be taught the fundamentals of making prompts, and with the “Copilot Lap” characteristic, you possibly can view and choose from a predefined record of prompts.

To be taught extra about composing a Copilot immediate in Phrase, use these steps:

Open Phrase.
Open an present or create a brand new doc.
Click on the e book button to open the prompts context menu.
Click on the Copilot button from the “House” tab to open the facet panel.
Select one of many prompts menus (Create, Perceive, or Ask) to entry examples of how you can work together with Copilot.
(Non-compulsory) Click on the “View extra prompts” choice to open “Copilot Lab.”

Fast be aware: Copilot Lap is a spot that comprises a group of prompts that may spark creativity that can assist you enhance your interplay with Copilot.
Select the immediate to insert it into the field that can assist you create a brand new query for the AI assistant.